A report by the U.S. Census Bureau indicated that in 2018, there were over 2.13 million marriages in the United States. Marriage in most places worldwide is a social and religious institution. It is also legal, hence it has to be constituted within the confines of applicable state laws.
One of these laws necessitates acquiring a marriage license before conducting a marriage ceremony. A marriage license is a legal document issued by a government authority to permit a marriage between a couple. The practice of obtaining a marriage license is not a new phenomenon as it started way in the past to allow marriages which otherwise would have been illegal.
Marriage license vs. Marriage certificate
A Marriage license is different from a Marriage certificate. First, a Marriage license has to be issued before marriage happens. You can compare it to a marriage application. A Marriage license can be waived during the waiting period or even after the issue if any of the parties have valid reasons to not proceed with the marriage. This has no legal consequences. On the other hand, a Marriage certificate is issued after marriage, whether civil or religious. It is proof of a marriage and has legal consequences if annulled.
In most cases, a Marriage license precedes a wedding, then after the wedding, the officiant presents it to the issuing office for official filing in the records that a marriage has been registered. The newlyweds then get a Marriage certificate in return. A marriage certificate is a legal proof of marriage and should be kept safely. It is used for immigration benefits e.g. obtaining a visa, getting a work permit, changing a name, for child custody, etc.
How to obtain a Marriage license
To get a Marriage license, couples-to-be need to pay a visit to the county clerk's office or the county district court in the state where they want to hold their wedding. This is key - you cannot obtain a Marriage license in New York for a wedding taking place in Florida. Nowadays, with the popularity of destination weddings, most states will issue a Marriage license even to non-residents. However, it is very important to confirm the expectations and requirements needed to obtain a Marriage license in a specific state before visiting their offices. This is because the details required vary from state to state. For example, some states require both parties to be in attendance, others allow only one of them provided they have complete details of their spouse. Others allow one to apply and fill in the Marriage license online, pay via a credit card and have it mailed after processing. Most of this information is available on the specific state’s website or can be acquired by a phone call.
Marriage license requirements
1. Identification documents
This is a standard requirement when applying for a Marriage license. Identification documents could be in the form of a driver’s license, state photo ID, birth certificate, passport, proof of residency, etc.
In the event of a subsequent marriage, there is a need to produce a divorce decree or a death certificate in the case of a widow/widower as part of identification documents. Some divorce decrees may have a clause indicating that the parties cannot get into another marriage before a certain duration lapse e.g. a month. It is therefore important to consider this when applying for a Marriage license.
A birth certificate ascertains the age of the parties intending to marry i.e. they are of marriageable age (majority). For minors, most states require them to produce consent from their parents/ guardians or a court of law in addition to their identification documents. There is also a minimum age stipulated for a person to enter into marriage. The least is 15 years. Some states waive the need to produce written consent from the mentioned parties if the minor is pregnant or with a child already.
2. Proof of residency
Where the state requires both or one of the parties to be a resident of that state, then there should be proof indicating so. However, these days in the United States, you will find as long as one is a citizen, they can obtain a license from any state. The only limitation that could be in place is that one must wed in the county they obtained the license from.
There are fees chargeable to obtain a Marriage license. These too vary from area to area and range from $10 to $130. Most states require the fees to be paid in exact cash when applying for the Marriage license. Non-residents may be charged a higher fee than what is chargeable to residents.
4. Period of waiting
It is not unusual to not access a Marriage license immediately after application. The period of waiting is not only applicable to the time before getting the license but also after, before conducting the wedding. This ranges from 0 days to 6 days to collect the license and 1-3 days before the wedding. In some cases, residency status influences this so that the period of waiting is a bit longer for non-residents as compared to residents.
In the past, some states required both parties to carry out blood tests as part of the procedure to obtain a Marriage license. These tests were mostly blood tests for sickle cell anemia, rubella, and venereal diseases. However, today, this is not a requirement in most states. Information on the importance of carrying out such tests and where to get them from is made available in most county offices.
Other factors to consider before obtaining a Marriage license:
1. Premarital counseling/education
This is not a mandatory requirement. However, in a bid to encourage couples to take up premarital education programs, some states issue a discount on the marriage license fee to couples who have completed such programs.
2. Same-sex marriage
In the U.S. before the landmark ruling in Obergefell v. Hodges in 2015, the discretion of whether to permit same-sex marriages was on state laws. However, now all states do not restrict same-sex marriages. Outside of the U.S., it would be important to check if the area allows for this so that it is not an impediment to acquiring a Marriage license.
3. Proxy marriage
This is when one party or both parties are not present during the wedding ceremony but instead, have appointed other people to represent them during the wedding. Some states allow for one proxy for example in the case of military personnel in deployment elsewhere or in the case of imprisoned parties. However, this is not in all cases. A couple intending to use this route needs to find out more information before going ahead with their wedding plans.
4. Common-law marriage
Common-law marriages are a form of domestic partner agreement between two people that does not require a Marriage license. Instead, the parties are only required to fill in an affidavit to act as proof of the marriage. Not all states permit common-law marriages.
5. Cousin marriage
If the parties intending to get into marriage are cousins, they should check in with the state laws of the state in which they want to get married if they allow marriage between cousins.
6. Covenant marriage
Covenant marriages do not allow for divorce unless for very grave reasons such as abuse or adultery. Not all states allow covenant marriages. A couple geared towards a covenant marriage needs to find out if this is allowed in the state they intend to wed from because then they need to state in their Marriage license alternative ways to resolve their issues other than divorce.
7. Other factors
Other minor details include: if there are any special consent to be obtained for people intending to marry while under parole, any extra requirements or fees needed for officiants especially for civil marriages, procedural requirements such as if one party is sufficient to make the application for a marriage license or if both are needed, if the license can be collected by someone else appointed by the couple-to-be, etc.
What is the validity of a Marriage license?
The validity of a Marriage license varies from state to state. This ranges between 30 days to one year after the date of issue. However, you should not worry if you have obtained a Marriage License and the time period lapses asyou can always renew.
Are there instances when a Marriage license is not required?
Yes. As mentioned earlier on in this guide some jurisdictions may not require one to have a marriage license before a marriage. For example, some areas allow cohabitation and recognize it as a union. Also, some other areas allow common-law marriages which are a form of domestic partner agreement between two people. These two instances do not need a Marriage license.
Marriage license for foreigners
A Marriage license can be issued to a party who is a foreigner. They however need to consult with their home country's laws with regards to the same to make sure they align and if the marriage will be recognized in their country. In the U.S., a non-resident needs to have their required documents translated if they are in a foreign language.
It is important to note that marriage overseas is not an automatic gateway to obtaining citizenship in that country. If this is the goal, it can be of help to consult with a marriage attorney.
In order to issue marriage licenses to couples seeking to get married, in most states, you have to be a wedding officiant. The laws on who can become a wedding officiant and how to become one can differ greatly depending on the state that you’re in, as well, so doing your research is vital. Some states are more lax in who can apply to become an officiant, while others might have requirements, like you need to be a practicing minister with proof of a congregation.
The process of getting a marriage license for a couple may not affecting your accounts or bookkeeping a lot, but if you take a fee in order to file marriage licenses, or you are in a state which requires you to register as an officiant, then there may be fees that you have to account for, as well.
The costs of training and certification
It may not strictly be necessary to have any kind of certification to become licensed as a wedding officiator, who is qualified to file marriage licenses for couples. However, having a certification can help you make a successful application, especially in states where you might have register as an officiant through a religious organization or clergy, and to show that you take the process seriously.
Establishing a small business accounting setup, you should make sure that you’re keeping track of these costs as early as possible. It’s important to be able to account for every expense the business makes, and to keep them ordered and organized. Keeping the receipts of all of your expenses, organized by date or by type, can make it a lot easier to avoid losing track of your costs.
Registering as an officiant
In some states, but not all, you have to go through a process of officiant registration. Where you register and how difficult it is depends on the state. Here, we’re going to look at some of the costs of registration by state.
- In Arkansas, it costs approximately $50 to register with the County Clerk and can take up to 30 days to process.
- In Delaware, it costs approximately $50 to register with the Clerk of the Peace and can take up to 30 days to process.
- In the District of Columbia, it costs approximately $45 to register with the Marriage Bureau and can take up to 30 days to process.
- In Hawaii, it costs approximately $10 to register with the Department of Health Vital Records Office and can take up to 14 days to process.
- In Louisiana, it costs approximately $50 to register with the Parish Clerk of Court and can take up to 30 days to process.
- In Massachusetts, it costs approximately $50 to register with the Secretary of the Commonwealth and can take up to 5 weeks to process.
- In Minnesota, it costs approximately $50 to register with the Local County Registrar and can take up to 30 days to process.
- In Nevada, it costs up to $100 to register with the County Clerk and can take up to 6 weeks to process.
- In New Hampshire, it costs approximately $25 to register with the Secretary of State and can take up to 14 days to process.
- In New York, it costs approximately $15 to register with the New York City Clerk Marriage Bureau and can process on the same day.
- In Ohio, it costs approximately $10 to register with the Secretary of State and can take up to 3 days to process.
- In Puerto Rico, it costs approximately $25 to register with the Demographic Registry Office and can process on the same day.
- In Vermont, it costs approximately $100 to register with the Vermont Judiciary and can take up to 7 days to process.
- In Virginia, it costs approximately $50 to register with the Superior Court.
- In West Virginia, it costs approximately $25 to register with the Secretary of State and can take up to 7 days to process.
Regardless of where you register, it’s wise to make a record of the costs. Depending on your state, your accountant may be able to include these costs in the expenses that you claim back during tax preparation.
For any expenses, you want to hold onto any receipts, bank and credit card statements, bills, invoices, or other proof of payments. If the taxman ever comes to check that your accounts are correct, you want to make sure that you have all of the evidence that you need for any costs that you have claimed.
Charging for a wedding license
The fees for a wedding license pay greatly from state to state, and even down to the county. The fee can cost between $30-100. Wedding officiates can take the fee from the couple and handle the process for them (but they have to be there to sign for the document), but often charge on top of it.
However you handle the licensing fee, and whether or not you charge extra for filing a marriage license, you have to ensure that you’re recording those transactions consistently and reliably. You can record transactions by hand, such as in a booklet or on a spreadsheet, but this method is prone to problems, as paper records can be lost, and can take a lot of time to keep up with.
Using accounting software, such as Quickbooks, allows you to quickly and easily keep track of all of the fees you charge. However, if you want to truly avoid the risk of human error in your accounts, then outsourced bookkeeping can ensure that you have someone to check over the numbers for you, without running the risk of putting more on your plate and missing a step as a result.
Taking deposits and ensuring you get paid
A lot of wedding officiants don’t take the entire fee until the process of cementing the marriage is done. If that’s the case for you, you might want to take a non-refundable deposit, though it often looks better to the couple to call it a retainer. When you do, make sure that you keep a record of this retainer, as well as the money that is owed you once the service is complete. Note the date that payment is owed, how much has been paid, and any late notices that you have to send out if any couples take their time to pay.
Different areas will require different requirements when issuing a Marriage license. Some of these may keep on changing due to updates from time to time. It is therefore important to enquire beforehand about the specifics required from you, the timelines, and any inhibitions that could ruin your big day. This article guide is just an overview of what to expect when obtaining a marriage license.
In most cases, a Marriage license is what becomes a Marriage certificate. This is after a wedding has happened, the license signed by the couple marrying, wedding officiant, and witnesses and then presented to the county office for filing in the records and stamped with the state’s seal.
Even though one can only wed in the state in which the Marriage license has been issued, the marriage is recognized in all other jurisdictions. The restriction is only to make it easier for record-keeping.